Nights Away Notification Form

This form provides the information the Cabot District Commissioner requires to approve an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information.

For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) seven days before the event (in normal circumstances).

For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial camp sites and youth hostels, the host District Commissioner must also receive a copy of the information, normally this should be fourteen days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary(s) instead.

More information on the Cabot District notification guidance is available.

Permit holder's name:*
Contact phone number:*
Permit number:*

Event Leader Details or Passport Holder 

Complete only if different from above
Event leader name:
Event Leader contact phone:
Event leader E-mail:

Event Details

Start date:*
End date:*
Number of nights:*
Number attending:*
Event type: *
Special Activities:

Venue Details

Venue name:*
Venue Phone number:*
Venue address:*
Venue E-mail:
Venue website:

Authorisation and Rules

InTouch Details:*
GSL/DESC is aware of the event?:*
GSL / DESC email:
I have completed a risk assesment:*
Upload risk assessment (max size 3MB) (doc, docx, xls, xlsx files only):*

Host District Commissioner

Complete this section if you are not staying on a Scout owned or operated site.
Host name:
Host e-mail:
Host contact number:

Other Information

Comments or notes:
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